Our Services

ESM ensures the smooth execution of your meeting, whatever the location, schedule, or budget.

ESM

Planning for the Event

  • Site selection, hotel recommendation and contract negotiations
  • Budget estimates and timeline management
  • Invitations, online registration and correspondence with attendees
  • Air travel and ground transportation arrangements
  • Menu selection and entertainment suggestions
  • Customized meeting materials (handouts, binders, CDs, DVDs, USB)

Onsite Advantage

  • Onsite coordination of all logistics (meals, transportation, events)
  • 24-hour point of contact for all attendees and staff
  • Meeting room setup and Audio/Visual arrangements
  • Webcast services
  • Name tags and sign-in/hospitality services
  • Shipment of meeting materials, and collection of attendee feedback

Post-Event Follow-Up

  • Collection and review of invoices
  • Expense report processing
  • Preparation of final costing package

"The ESM team is the only meeting planning vendor I trust to meet our internal and external meeting requirements. They build long term and professional relationships with all members of the department, and work seamlessly as an integrated partner and a face of the company with Investigators and their staff."

Lisa Guttman
Partner and Owner
Practical Clinical Research Solutions Inc.